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Welcome to HooteyesUnderstand roles and access

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Create working-hour policiesAssign a regular scheduleCreate and maintain shift rostersReview manager schedule changesMark an employee as on leave

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Clock in and clock outPrepare or approve an attendance phoneRead your schedule and history

Review & reports

A manager’s daily checklistReview attendance and export recordsReview the monthly reportCreate a company announcement

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Guide/Review & reports

REVIEW & REPORTS

Review the monthly report

Understand attendance totals, leave, exceptions and saved report versions before using exports.

3 min readOwner · Admin · Manager
In this articleOpen a completed monthRead the figures correctlyReview patterns and exceptionsGenerate a revision after a correctionExport for review

Open a completed month#

Monthly reports show analytics as attendance is recorded, including the current month. The page refreshes every minute while open. Owners and administrators see all branches; managers see only assigned branches and authorized staff.

Future shifts are excluded and a shift is not missed until it ends. Generate a report whenever you need an Excel or PDF snapshot; you do not have to wait for the next month.

  1. 1

    Open Monthly reports.

  2. 2

    The current month opens automatically. Choose another month to review past attendance.

  3. 3

    Use Latest analytics for current figures. Owners and administrators can also select an earlier saved version.

  4. 4

    Choose a branch or keep all branches selected.

Check month, version and branch before reading the figures. Open a person’s name to review their dates.Demonstration data · Hooteyes guide preview

Read the figures correctly#

A person can attend one shift and miss another on the same day. Present days and attended shifts are therefore different measures. An unavailable rate is not zero: it may indicate missing schedule history, unresolved shifts or incomplete setup.

FigureMeaning
Attendance rateAttended expected shifts divided by expected shifts. Leave-covered shifts are excluded.
Known missed shiftsScheduled shifts without attendance or leave coverage. Incomplete historical coverage means this is not a complete absence total.
Leave shiftsScheduled shifts covered by recorded leave, separate from expected attendance.
Late arrivalsRecorded late sessions. One person can be late on more than one shift in a day.
Average late minutesAverage lateness among late arrivals, not among every staff member.
Confirmed worked hoursClosed, resolvable sessions after recorded breaks. Open or automatically closed sessions and unfinished breaks need review.

Review patterns and exceptions#

  1. 1

    Search for a person and open their date-by-date details.

  2. 2

    Review weekday and shift patterns and adjust the lateness review threshold if needed.

  3. 3

    Expand exceptions, including missing check-outs, recorded corrections and work during leave.

  4. 4

    Read correction requester and reviewer details when present before making a payroll decision.

Keep in mind

Matching timestamps and shared device records are reasons to review a record, not proof of misconduct. The report does not calculate salaries or deductions. Holidays and rejected location/time attempts are not integrated.

Generate a revision after a correction#

Saved versions stay unchanged. Backdating leave or editing a record does not silently rewrite a report already issued. Older report versions created before leave integration need a revision to reflect leave coverage.

  1. 1

    Confirm the corrected attendance or leave has been saved.

  2. 2

    Choose Generate report, then Save report version to keep a new company-wide snapshot (owners and administrators).

  3. 3

    Generate the new version, then compare it with the earlier saved version.

  4. 4

    Use the intended version for your next export.

Export for review#

The printable summary shows a limited number of staff and exceptions to keep it short. Excel contains the complete selected-branch data, even when you have searched or paged the on-screen staff table.

Automatic email and WhatsApp report delivery are not available in this release. Share the downloaded files through your company’s approved process.

  1. 1

    Choose Generate report, then Export Excel for full staff, attendance-detail and exception sheets.

  2. 2

    Choose Print / save PDF for the compact two-page summary, then select Save as PDF in your browser’s print dialog.

  3. 3

    Check the company, month, version and branch shown in the exported file.

Keep going

Review attendance and export recordsDistinguish scheduled attendance from recorded sessions, then export the right date range.Mark an employee as on leaveRecord whole dates off so covered scheduled shifts are not counted as absences.Create working-hour policiesDefine reusable working hours and clock-in rules before assigning them to people.
PreviousReview attendance and export recordsNextCreate a company announcement
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ON THIS PAGE

Open a completed monthRead the figures correctlyReview patterns and exceptionsGenerate a revision after a correctionExport for review
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